September 19th, 2013
Our professional lives are complicated enough. The technology we rely on at the workplace should be there to add simplicity, not more layers of complexity.
Which is exactly why we developed Xerox Extensible Interface Platform (EIP).
EIP is a software platform inside many Xerox MFPs that allows independent software vendors and developers to easily create personalized and customized document management solutions you access right from the MFP touch screen.
The benefits of EIP are many. But its most basic, and most important, benefit is the delivery of true, meaningful simplicity across countless office processes you rely on regularly. And when time-consuming tasks meet innovative simplicity, you suddenly gain more time to focus on what you do best—your real work.
You can visit the EIP section of Xerox.com to read a lot more about the specific benefits and capabilities EIP offers.
But for now, we’d like to share a great example of EIP in action, courtesy of the East Rochester (NY) Union Free School District. In this case study you’ll see how, by purchasing a fleet of Xerox EIP-enabled MFPs, the school district successfully created a more centralized, cost-effective and productive print environment with greater focus on simplified processes through electronic versus hard-copy workflows.
Also, to help you better understand the countless ways in which Xerox EIP helps professionals in every industry gain more time to focus on what they do best, we encourage you to watch our new video, “Xerox EIP Smart Technology.”
Thanks for reading, and stay tuned for future EIP success stories.
August 30th, 2013
Software as a Service (SaaS), a delivery model in which software and data are centrally hosted on the cloud, continues to disrupt the traditional software sales and usage paradigm.
One of SaaS’s most compelling selling points is the potential to reduce IT costs by outsourcing hardware and software maintenance and support to the SaaS provider.
But regardless of the extent to which enterprises will reduce their in-house IT costs as a result of SaaS adoption, end-users will continue to require some sort of web-connected hardware to access cloud-based applications, such as a desktop or laptop computer, tablet or smartphone. And with the introduction of Xerox® ConnectKey™, you can add multifunction printers to that list.
ConnectKey is simplicity redefined—a software ecosystem that provides the building blocks to leverage your MFP as a point of access to cloud connectivity and the world of SaaS solutions.
Xerox MFPs with ConnectKey technology enable powerful, single-touch scanning workflows in various formats such as text searchable and single/multi-page PDFs. Our scan-to-cloud solutions allow you to convert documents to Microsoft® Word®, Excel® and PowerPoint®. You can share your documents via cloud-based repositories such as Google Docs™, SalesForce.com, Office 365, DropBox™, and more.
July 18th, 2013
As a follow-up to the recently published Business of Work article, “A New Paradigm: Consumerization of IT Driving Bottom-Up Disruption,” I found a Wired.com piece that provides timely insight into how CIOs in the enterprise can best position their companies to accommodate the rapidly increasing number of anywhere, anytime, any-device workers.
The article, “The New Mobile Enterprise: Less is More,” explores the concept of Unified Communications through what’s called Fixed Mobile Convergence.
If those terms are new to you, they were to me as well. But the Wired piece does a good job of explaining the concepts, as well as outlining the ways in which Fixed Mobile Convergence (FMC) is key to enabling the new mobile enterprise.
In summary, FMC allows enterprises to:
- Reduce telecommunications costs
- Reduce management complexity
- Accelerate adoption of mobile Unified Communications
It all comes down to an enterprise finding the path of least resistance when transforming into a business that embraces and benefits from what’s sure to become an almost ubiquitous mobile workforce.
From the article:
“The New Mobile Enterprise is about enabling enterprises to support the ‘anytime, anywhere, any device’ needs of the increasingly mobile workforce. The path to this objective involves more devices and options for end-users, but will also come down to communicating and collaborating with ‘less’ complexity and costs.”
July 16th, 2013
In the increasingly influential world of IT consumerization, enterprise IT decision-makers need to gain a better understanding of the factors that drive employees to prefer personal devices for work-specific tasks.
We’re in an age of rapidly evolving mobile hardware, with countless productivity-enhancing apps available either free or affordably, and the emergence of The Cloud as a powerful data and utility repository that promises to continue making mobility not only increasingly feasible, but more the norm than the exception for the global workforce.
But IT executives aren’t the ones making the push toward employee mobility. They understand the “bring your own device” (BYOD) phenomenon is in its infancy and isn’t going away. But they’re stuck in a reactionary mode that’s ripe for disruption whenever their workforce embraces the latest-greatest mobile device and/or work-process-specific software.
Burrus’ LinkedIn article provides a thorough reporting of the facts and figures regarding the widespread disconnect between the employees that are driving the shift toward workplace mobility and BYOD, and the executive-level decision-makers who continually find themselves playing catch-up.
If you’re in a position of influence at the enterprise level, understanding the key factors (both human and technological) spurring the mobility revolution is a critical necessity when evolving from reactive to proactive IT decision-maker.
It’s about having an infrastructure in place that supports your workforce’s desire to increase productivity using their own devices. Certainly, mobile printing and data security are major considerations, among many others.
Which is why I’m proud to say that when it comes to BYOD-ready multifunction printer technology, Xerox is leading the way.
Visit our Xerox® ConnectKey® website to learn more about the ways in which ConnectKey technology helps enterprise customers stay ahead of the workplace-mobility curve.
Another consideration for those implementing mobile-worker-friendly policies and appropriate technologies is how to store and provide access to company data and content in a way that ensures the integrity and security of business-critical assets.
To that end, I encourage you to read the Real Business at Xerox blog post, “Tackling BYOD Concerns With A Mobile Enterprise Content Management Solution.” The article provides helpful insight into the benefits provided by a secure, mobile-accessible enterprise content management (ECM) system.
June 27th, 2013
Following up my earlier post regarding some of the ways in which companies should focus their employee-retention efforts, this InfoWorld article discusses what employers should do when staff leaves with personal mobile devices tied into the employers’ network infrastructure.
Whether because of a layoff, termination or resignation, companies could be at risk if sensitive data walks out the door with a departing employee.
From the piece: “As more workplaces embrace BYOD practices, they’ll increasingly confront the question of how to balance the benefits of a self-provisioned workforce against the risks of company assets walking out the door when workers are let go. What can IT departments currently do to minimize risk when BYOD-practicing employees are laid off? What practices and policies can they put in place to make future departures as smooth as possible?”
It’s an interesting situation, for sure—and one that’s only going to become more prevalent as the BYOD trend continues its upward trajectory.
June 25th, 2013
According to a recent Huffington Post article, 30 percent of employees plan to leave their current jobs within the next two years.
For the businesses that made it through our most recent recession and are now starting to gain momentum, that prediction figures to be of major concern.
During any recession the employees who retain their jobs have significantly fewer outside career-improvement options. Which means many workers remain in positions they may not enjoy because they have few if any alternatives.
But that’s about to change, according to the above-mentioned estimate.
So now the onus is on the businesses that need to retain their headcount to find creative ways of doing so.
According to the Huffington Post piece, businesses that learn from the local, mobile, social (LoMoSo) marketing and technology movement could gain a major advantage when trying to prove their commitment to the employees’ professional development.
From the article: “In today’s recovering economy, the resources necessary for onboarding, learning and talent development – vital to retaining costly hires – are in short supply. As we talk about ongoing talent development, what lessons can we borrow from the local, mobile, social (LoMoSo) marketing and technology movement to ensure we’re building the most productive and intelligent workforce possible?”
I encourage you to read the piece in its entirety to learn more.
June 4th, 2013
Acronyms drive me nuts.
It shares some insights gleaned from this week’s CITE (Consumerization of IT in the Enterprise) Conference and Expo in San
Of particular interest to me, and the text from which I plucked the above acronyms, is this quote from the conference’s keynote speaker, Gary Hamel of the London Business School:
“Employees want the power to make their own decisions, set their own schedules, work from wherever they can be comfortable, and BYOD [bring-your-own-device] helps free them to do that.
“As amazing as it sounds, companies can get along without a hierarchical group of managers if the employees are self-motivated enough to do their work on their own volition. What we’ll be seeing next are concepts such as SYOG (set-your-own-goals), DYOJ (design-your-own-job) and AYOE (approve-your-own-expenses). It’s not that far-fetched.”
And then this, which relates directly to an Office Solutions blog article I posted recently:
“Remember when Tom Peters wrote the mega-bestseller In Search of Excellence in the mid-1980s?” Hamel said. “He focused much of the book on a great, creative company called HP. You know, ‘The HP Way,’ creating new $50 million businesses, the story of the garage, classic Silicon Valley. And HP was an innovator in those days. But then [CEO from 2005 to 2010] Mike Hurd, Mark Hurd—what’s his name?—basically drove all the innovation mojo out of them.”
Also, according to the article, Hamel reflected on the day Steve Jobs introduced the iPad.
“About three or four times during his presentation, he stopped and said: ‘It’s just so beautiful to hold!’ Can you imagine Mark Hurd standing up on stage with an HP product and saying: ‘It’s just so beautiful to hold!’ Not a chance. Companies have to keep reinventing themselves and their products.”
Based on those two key themes—workplace evolution and innovation—it will be interesting to see what other takeaways emerge from the CITE conference.